Set Up a System for Consistent Results
When you are ready achieve consistent and measurable results in your company you MUST look at setting up systems and processes.
By implementing an effective business system, you are able to duplicate yourself and your efforts more efficiently. For example, instead of you carrying out five positions in your company that you feel that only you can do, you set up a system for each one of these positions as you would carry them out. In doing so, you are then able to fully focus on one and delegate remaining four positions and they will be carried out as you were doing them.
From time to time I am asked “what do you mean by system” or “what exactly is a process” basically it is documenting what you do, how you do it so that when these steps are followed by yourself or another person, you get the same results as if you did it yourself.
One of the key benefits of having a system is, when it is properly followed, you will get the same results no matter who you delegate the task to. This does not mean turning your business into a cookie cutter pattern but really making sure mistakes less frequent, waste is reduced, and items falling through the cracks are minimized.
Having a system in place will allow your staff to know exactly what’s expected of them and how to go about executing each task or project.
Set up consistent and measurable results in your company in 6 simple steps [click here to tweet]
- How do you do it? Basically record how you do it. What are the steps? If you were going to walk someone through the process what would you show them? As you document the steps put them in some sort of order (1,2,3 or A,B, C) to indicate what is first and what is next. And organize your thoughts and steps as you go.
- How often do you do this? How many times a day week month is it done.
- Are there any passwords or special instructions for the steps? Make sure you note these as well.
- Are there any due or due by dates? Is there anyone that that needs to know what has happened at any stage be sure to include that as well.
- Delegate it. That is the reason for setting it up so that you can hand it over to capable hands and know that your process is being followed.
An additional tip would be to evaluate your instructions and the process you have set up from time to time to see where improvement can be made. Ask the person that you have delegated this system to if there are any areas that they think could be done more efficiently or that can be improved upon.
Lastly to take it one step further, review the steps of your system to see what can be automated. This will further reduce time and mistakes as well as assist in measuring your results.